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Product updates: edit photos and PDFs
Want to hear about one of the handiest Dropbox features I use regularly? Check out howeasy it is to upload, edit, send, and sign PDFs in one place. No technical wizardry, no back-and-forth file conversions, and no additional software to install. New PDF editing features let you add text and more Not PDFs are ready to go, there's usually some info you need to add or edit, and now, editing them is as easy as click, click, click. We’ve added more tools to our new PDF editing feature so you can do more without changing programs. Now, within Dropbox, you can: Add text to documents: Insert descriptions, dates, notes etc., anywhere on a PDF and modify text font, color, size, and emphasis Page zoom: Adjust the page view for easier navigation These features are useful for managing work-related and personal documents. Our own team makes the most of editing PDFs to organize and consolidate receipts at home.Learn how to get started editing PDFs now. Edit PDFs on-the-go Need to make changes when you'er away from your desk? No worries,you can edit PDFs directly on your iPhone or Android device. Edit PDFs on iPhone:Add text or a signature to PDFs on your iPhone with the Dropbox mobile app. Edit PDFs on Android:The Dropbox smartphone app makes it easy to edit PDFs on your Samsung Galaxy, Google Pixel, or any other Android device. Work from wherever you are, without needing to switch between devices or apps to get things done. Automatically add watermarks to multiple files No one likes to have their work passed off as someone else’s - and now you can make sure it doesn’t happen to you with a few simple steps. Save time, ensure confidentiality, and protect your brand by applying a watermark automation to a new or existing folder. Then, every PDF and image added to the folder will be automatically watermarked. We’re big fans of automations that truly make life easier, and this one makes us very happy! To create an automation and learn more about watermarking, visit our automations page. I’m definitely excited about these updates, and will make serious use of the PDF editing tools on a regular basis! And you can check out how Lauren uses PDF editing to improve her workflow too! I’d love to know how you will make the most of these new features - tell us below!How to import your passwords to Dropbox Passwords from other password managers
You might have heard about Dropbox Passwords, (and if you haven’t, you can learn all about it here) but what if you already use a password management tool? We have good news, it’s simple to import your passwords from another tool. Follow the steps below to import your already saved passwords from LastPass, Dashlane, 1Password and other password tools. Import from LastPass Sign into LastPass.com or LastPass browser extension Click Advanced Options on the sidebar Select Export under Manage Your Account Enter your LastPass master password If you’ve signed into LastPass.com on web, you will see your passwords data on a new Tab. Copy the content and save it to a file. You can name it <name>.csv If you’ve signed into the browser extension, you will see a lastpass_export.csv automatically downloaded From your Dropbox Passwords app, click Add button under your avatar, select Import from…, select Passwords Manager and select the csv file from step 4 Delete the file from step 4 for safety reasons Import from Dashlane Launch Dashlane and log in to your account Select File > Export > Unsecured archive (readable) in CSV format Enter your Master Password (if required) Save the file in a safe place From your Dropbox Passwords app, click Add button under your avatar, select Import from…, select Passwords Manager and select the csv file from step 4 Delete the file from step 4 for safety reasons Import from 1Password Open and unlock 1Password. Select the vault you want to export. It’s not possible to export from “All Vaults”, so you’ll need to switch to a specific vault. Choose File > Export > All Items. If you belong to a team account, there may be some vaults where you don’t have the “Export items” permission. Ask your team administrator. Enter your Master Password. Choose a location to save your export to (such as your desktop), choose File format: “Comma Delimited Text (.CSV)” , “All Fields” , “Include Column Labels”, Click “Save” From your Dropbox Passwords app, click Add button under your avatar, select Import from…, select Passwords Manager and select the csv file from step 5 Delete the file from step 5 for safety reasons Import from other Password Managers find the option from other Passwords managers to export items to a CSV From your Dropbox Passwords app, click Add button under your avatar, select Import from…, select Passwords Manager and select the csv file from step 1 Delete the file from step 1 for safety reasons Now that you can transfer your passwords over with just a few clicks, it’s the perfect time to get set up with Dropbox Passwords and leave the dreaded ‘forgot password?’ button in the past.How we use Dropbox: Project management
When we hear about how other people use Dropbox, I have to say we scan for tips and advice that we can carry through to our own workflows and projects, from planning a wedding to organizing family photos.With that in mind, we loved hearing about how Project Manager extraordinaire, Libby, uses Dropbox to keep her projects, and more importably, the team, on track. Check it out below and let us know if you will take some of these tips forward😁 The key to a successful project is good planning and organization. Duh, but here is what I do to start off on the right foot there. Step 1: Create a shell of folders to start a project I create all of the folders to help manage the different stages of a project, which include: Ideation Planning Execution and closure And to go even deeper, within these folders we can have sub folders for different levels of approval. At this stage, I add everyone involved in the projects - and I BEG them to create their documentation within these folders. There is nothing worse than people creating rogue docs and forgetting to link it back so starting off in the right place makes it easy to keep us all in contact. Step 2: Create a Project plan I then create a Project Plan Paper doc, and this outlines the goals of the project, and this outlines the goals of the project, milestones, results and more. Now, this can seem daunting to begin with but luckily, we have a template to get you started right here. Within this doc, I can also tag people, create and add to-dos, link to other docs and of course, adding tables and images seamlessly. The perfect one pager, if you ask me. Step 3: Track the progress In theory, now everyone can get to work on their own sections of the project, and I get to observe, check in and remove any blockers. So I get notified when changes are made, I get tagged, I receive Capture updates. Whatever works for the team works for me! Step 4: Reporting and sharing wider Once the project has finished, and undoubtedly been a resounding success, it’s time to report back. So the results folder can contain Exel sheets of data, screenshots, and docs summarising the impact of the project. It’s great because everyone can contribute to this section as the results often come from varying sources. Once docs are ready for sharing wider, there are executive one pagers that can get workshopped internally and then a shared folder is created for the wider team. I enjoy how logical this process is, and as someone who can feel daunted about documentation, this seems really achievable. I also asked Libby for her best project management tip and this was her sage advice: Be flexible and work how your project team works. What works for one team won’t work for another. How do you manage projects? Do you have a different process you want to share?
Dropbox for TV devices
Dear Dropbox community, I would like to share my latest project with you, namely Dropbox MSX. Dropbox MSX is a service that allows you to access your Dropbox files (i.e. videos, audio files, and images) through TV devices. It uses the Media Station X application for visualization and the latest Dropbox API to browse and access files. I hope you enjoy using it and I would be very happy to receive feedback and ideas for improvement. For screenshots and more information, please see the showcase Dropbox MSX on this page: http://msx.benzac.de/info/?tab=Showcases Alternatively, please have a look at this YouTube video: https://www.youtube.com/watch?v=8T5XjKig6Jw Best regards, benzacLearn how to manage your research with Dropbox
We try to make sure that Dropbox works the way our customers want it to, and a big part of that is research! We are really lucky to have some champion researchers on our team, and I picked her brain about how she uses Dropbox to keep all her research and results in order. But, I want to point out that you guys are also the experts, so if you want to add to our research, let us know in the comments below. How to organize research with Dropbox folder management: Share folders with the right people early on so they all have access to the content Add relevant tags to folders Include a clear naming hierarchy so content is easy to find When it comes to research management, folder management has to be on point - it’s never just for me to view. The documentation has to make sense to anyone picking it up. That means it has to be findable, accessible and clear. That means from day one on a project, I have to ensure that I am sharing with the right people, I tag my folders, my naming hierarchy is clear. There is a user experience in even sharing the research. This also makes it easy to keep documentation - research plan, discussion guide, research report - is all organised and logically laid out. This ensures that I am never a roadblock - for a while I was just directing people to docs, as opposed to spending my time really getting into the research and interrogating the results and actions. When I joined, there was a big new project taking off and I could start the new folder hierarchy but I think we all know that people will still want to be spoon fed the results a little bit, so there are a few ways to make sure people get into the right docs and see those results. From sharing updates in emails, tagging relevant people into the right sections of the documents or even adding to-dos for people. Saving recordings from research is much easier on Dropbox, we use a research tool that saves the videos down, so being able to download these makes it possible for whole teams to access the files, not just those with accounts on that tool. Let’s do some research Let’s imagine that Kim was doing some research about the Dropbox Community. Now, step one would be to ask you lovely people to answer these questions in the comments below (which we would love for you to do!) but for the sake of the hypothetical, let’s imagine that Kim created a survey to find out: What industries Dropbox Community members work in? Which Dropbox features do you use the most often? Why are you active on the Dropbox Community right now? What other tools do you use alongside Dropbox? What kind of content would you like to see us share on the Community forums? In this scenario Kim gathers all of the info from the surveys, and then adds the results to a folder that is clearly labelled, working with a naming hierarchy that works with the Community team, so something like: Community research survey 2023. She tags the folder with Community, industry, features, and support. Then she sends an invite link to our team, and even goes one step further and tags each of us in the relevant sections to our projects. The team then comes back with notes, thoughts and comments, and this can totally open up new ideas and discussions and it means that the results are not just a static thing in a doc, we figure out how we can take that research and do something good with it. I might be a little bit of a data nerd but I love this. I have been surprised by research sometimes and had it change how we think about the Dropbox Community, and I love that we can make changes to reflect how you, our Community members, actually want to access the forums. And again, the easiest way of doing research is to ask a question and get an answer so you: is there anything you would like us to look into with some research eyes right now? Tell us below and we will keep Kim posted!How to get started with HelloSign
As more everyday things are happening remotely, it’s important to still make sure that all of the T’s are crossed and the I’s are dotted. Well, with the Dropbox eSignature solution called HelloSign, you can make sure that your important agreements are shared, signed, stored in one seamless workflow. Sound good? Well, you can learn all about what HelloSign is, how to send a signature request, and more below. What is HelloSign? In a nutshell, HelloSign is part of the Dropbox family of products and can be used whenever you need to sign and send a document to someone. Or, on the other side of things, if you need someone else to sign a document for you, you can use HelloSign to request that person's signature and collect the signed document, all online. If you need to share a sales agreement, new hire onboarding forms, tax forms, or even a lease agreement - keep reading! With HelloSign, you don’t need to print a document, fill it out, scan it and email or fax it back. You can do that whole process on your computer, without any paper, and even better than that, you can do it all without leaving Dropbox. You can check out even more about how to do this within Dropbox here. How do I send a signature request? The first thing you’ll likely want to do with HelloSign, is to send a signature request, so here are the steps to follow to do just that. You can request 3 signatures a month following these steps. Sign in to hellosign.com. Click Sign or send. Select the file(s) you’d like to send for signature. To add files from your computer, click Upload file and follow the prompts, or drag and drop files where it says Drag and drop files here. To add files from a third-party application, click the icon for the application where your files are located and follow the prompts. Once you’ve added all your files, click Next. Add the names and email addresses of the people who need to sign. Note: You can add up to 20 signers per signature request. Click Next. Click and drag the fields you’d like to add from the left sidebar to your document. Learn more about using the HelloSign editor. Click Next. Under Message to signers, add a document title and message. Click Send for signature. Then the person will receive an email asking them to sign the document, and they’ll get info on how to sign too. If you’ve sent the wrong form, or sent it to the wrong person - don’t worry. You can delete it before it’s even signed! How to cancel a signature request: You can cancel a signature request at any time before all signers complete the request. If all signers have signed the document, you can delete the document instead. To cancel a signature request, just follow these steps: Sign in to hellosign.com. Click Documents in the left sidebar. Hover over “⁝” (vertical ellipsis) next to the request you’d like to cancel. Click Delete pending. Then, once you get the details sorted out you can send the form again. How to sign a signature request: The next thing you need to know, on the other side of everything, is how to sign a document, and don’t worry—it’s simple and there are just a few easy steps, and it all starts with an email. The signing experience starts with an email from HelloSign informing you of a signature request. Select "Get Started" in the blue box. A new window will open with the document you need to sign. Select "Get Started." A green box will indicate where your signature is required. If other actions are required (i.e. initials or checkbox), you will be prompted with the appropriate action and a green box. You’ll be prompted, once you’ve completed all of your action items, to click Continue in a blue box at the top right. And once you click agree, then you’re done! You should see this image and you know that you’re all set. So now you know how to get started, whether you’re the sender or the signer. So we want to hear from you: what do you want to know about HelloSign? Tell us in the comments below.😊Dropbox Basic: Let's Maximize Space
Try to think of your Dropbox cloud storage as a well organized bedroom. In order to maximize space, you want to be thoughtful about how you use each closet and section of the room. With your Dropbox Basic account you have 2 GB of storage. With this amount of storage its imperative that you are thoughtful about the files you save to your Dropbox account. If you know more about files sizes, you can make more informed decisions about which files you upload. In this article you will get a better understanding of how to maximize space with your Basic Dropbox account. What are the average file sizes of media we use daily? Images Many of use Dropbox to upload images, which come in several formats and sizes. These formats affect the amount of space the image may take up. Photos from our computers are usually in formats such as JPEG and PNG. This is great because these images often don’t take up as much space as larger format files. Image formatting (as in the space it takes up, not the dimensions of the photo itself) is based on resolution and quality of the pictures. I know this because I uploaded each type of image to my Dropbox Account and saw that the quality and difference in resolution affected the overall size. Larger pictures, such as raw camera footage (TIFF and BMP), should be converted to JPEG before uploading to your dropbox account. The rationale here is so that you save about 1000kB of space. Documents Documents overall take up the least amount of space. With your Basic account, you can save about 25,000 pages of word documents,depending on file size. If you use documents for planning and collaboration, I suggest you try using Dropbox Paper. Paper documents take up very little space on Dropbox. I would suggest placing homework assignments and projects that you may always need access to on your Dropbox account. I am currently working on creating my dissertation and have it saved on Dropbox - this document is super important to me and I need to ensure that I can access it from all of my devices. Media Files Video is the largest file format but that doesn’t mean you can’t store video files in your Dropbox Basic account. To make the video more compact you can use an online compressor, or, like I’ve done in the past, edit the videos to make them shorter. I have also experimented with changing the format of the video to reduce file size. Remember to treat your Dropbox like your well organized bedroom. You want to shrink larger items if you can and want to organize items that you know do not take up much space. I use my Dropbox account to hold my important documents, vacation photos and files from Dropbox Paper. Now that I know how much space each file takes up, I do my best to maximize my space. Let’s maximize our space by using the tips and tricks above - and if you have any other space saving tips, share them in the comments below!What you need to know about storing and backing up your photos with Dropbox
We see a lot of questions about storing, sharing and backing up your photos on Dropbox so here are some tips to make that as easy as possible! Back up photos automatically to your Dropbox account You know we love an automatic process, so whether it’s your camera roll photos, your screenshots or your document scans, your cloud photos are some of the most important files you have. In fact our own Emmet told us about a time when he almost lost his photos due to a tech malfunction - “One of my old hard drives of photos got corrupted several years ago. This was almost a year of photos. Thankfully, lot of these had been saved to my Dropbox account automatically, and this was important as a couple who I was friends with wanted a high definition photo of them from the first night they went out together, and I was only able to share it on their wedding day because it was saved on Dropbox.“ Keeping full-resolution copies backed up with online photo storage means you can access them anytime, and you know there is a safe and secure copy in the cloud. Here are just a few ways Dropbox can keep your photos safe: Camera uploads: Once you turn this on, photos from your phone or tablet will be automatically backed up to Dropbox. Or in our desktop app, photos will be copied from cameras, memory cards, or mobile devices whenever you connect one to your computer. Screenshot backups: You can set up our desktop app to automatically move screenshot images to your Dropbox, or have mobile device screenshots backed up using camera uploads. Document scanning: The native/built-in scan functionality in the Dropbox mobile app lets you use your phone’s camera to scan and make digital backups of receipts, whiteboards, and paper documents. Share your photos with links, shared folders and control access Storing your photos is great, but chances are you will want to share some - whether it’s with family members, teammates or the expense team at work. There are a few ways you can do that, and you can manage the access with a few clicks as well. Shared links: You can easily create a link to share any file or folder in your Dropbox. Copy and paste your link into an email, text message, or chat, to share with anyone—even if they don’t have a Dropbox account. Access control: Keep your photos in the right hands by adding password protection, expiration dates, and sign-in requirements to your shared links. Shared folders: Want to collect your photos and someone else’s in the same place? Share files back and forth by inviting other people to sync a folder between your account and theirs. Organize your photos: Saving and sharing your photos can be great but it’s no use if you can’t find the one your looking for, so organizing and viewing your photos is essential too! Here are some tips on how to do that, and if that’s not enough you can see how our own Eliene organizes her photos. Photo browsing: View and browse all of your photos and videos from the Photos tab in our mobile app or on the web. Image previews: View over 35 image file types from dropbox.com or our mobile app. You can preview common files like JPEG, PNG, TIFF, and GIF; app-specific types like Photoshop and Illustrator; raw formats like CR2, DCR, and DNG; and even iOS HEIC photos. Best of all, there’s no need for special photo software. Image tagging: Find your photos fast by adding searchable hashtags to individual photos or an entire folder. How do you manage your photos with Dropbox? Share your tips in the comments below, or if you have any questions you, we can answer those too!
Tips on formatting bird sounds for social media with Dropbox?
Hello 👋 all, I'm excited to join this community. As I learn to utilise Dropbox, I'm seeking advice on formatting bird 🦜 sounds for Facebook and Instagram, drawing from my experience as a passionate Wildlife Photographer. Your guidance would be deeply appreciated.
Save a chrome bookmarks directly into Dropbox folders from Chrome
Hello. I access content in two main ways: 1) I save googledoc documents in my chrome browser within bookmarked folders 2) I save files within dropbox within folders This gets problematic because there are two different locations for my content that relate to the same thing. As an example, I'll save a contract draft that I created as a gdoc in a bookmarked folder. When it is signed, I'll create a pdf and save it into Dropbox. But now two related files are in different locations. Is there a way to create a folder within the Chrome Bookmark bar that saves bookmarks directly into the dropbox folder? This way I can have all documents in the same place. Thank you.
