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The Dropbox Community is currently being updated
UPDATE: We are aware of the issue with the badge emails resending to everyone, we apologise for the inconvenience - learn more here. Hi everyone, The Dropbox Community team have been busy working on some major updates to the Community itself! So, here is some info on what’s changing, what’s staying the same and what you can expect from the Dropbox Community overall. We are excited to share our side of things, but we want to hear from you, so tell us what you think in the comments below. What’s Changing on the Dropbox Community: These are most of the changes that you may notice in the next few weeks, and there’s more to come, so keep an eye out! What’s under the hood: Essentially, the biggest change here is the platform that the Dropbox Community is built on is getting an upgrade, so a lot of the functionality that you know and love is now part of the site overall. In the past, a lot of those features were customizations, things like the placement of threads, leaderboards, the ideas section and more were essentially hand built by the team. With this upgrade, these features will now be seamlessly integrated, making the platform's code a LOT cleaner and more efficient. The look and feel: As the title implies, we are getting a visual upgrade as well. You can see some samples of that below but overall, the new Community will be cleaner, smoother and easier to navigate. That’s the goal, but of course, let us know if what you’re seeing matches up once we make the changes. Cool New Features to Make the Dropbox Community Even Better: There are some fun new features as part of this update, and while a lot are technical, here are a few you will see pretty easily! Searching by tags: You will be able to search by tags. Pretty self explanatory but a really handy one, you can search by tags so posts that might not have your keyword in the title will still show up when you search. Previously, we’ve had tags and labels but now we are just working with tags so no more doubling up on categories. It’s easier than ever to post: Previously, there were a lot of steps to posting a thread but now it a lot sleeker and simpler. Nested replies are finally here: You can now reply directly to a specific comment - before, comments automatically popped down to the end of the thread, which is not how real conversations happen, but now you can reply directly to a specific comment and the replies are nested under that comment instead of the overall thread. I’ll add an image because it’s so much clearer when you see it, but overall this is a more natural way to chat. Voting from the ideas page: You can now vote for ideas from the menu, without having to click in, so if the title hits hard enough you can vote, and be on your way in no time. Simple! Single page threads: You might have seen that currently our comments on a thread push on to a new page after 10 comments, but now we will have all the comments on one page - so the conversation just keeps going and you don’t get lost. What Hasn’t Changed on the Dropbox Community: The Team Are Still Here to Help: The Dropbox Community team are all still here to help, and while we might be working on a snazzier look and feel, the team are still here and committed to helping you get the answers you need. All of your threads are still here! None of your threads will be lost in the changes here, so there are still a mountain of helpful posts to review, answers to check and conversations to join too. Your Voice Matters: As always, your feedback is invaluable to us. This is your community, and we want it to work for you! So keep sharing your ideas and suggestions—we’re all ears. Why is the Dropbox Community Changing? It was time for a refresh, and the new update means that the upkeep of the website is a LOT less intense - so the load time is quicker, and there should be no code bloat, just a smoother experience for you, and for us. And, to be frank, the old version of the Community website was close to end of life. This new version of the Community also means we can implement new and fun features as they become available. Basically, if the tools work well, we can connect Dropbox Staff and you, our Community members more smoothly, and that means we can be more useful to you. When is This Change Coming? You’ll start seeing the updates within a few weeks. We’re still ironing out a few things, so if you come across any bugs or issues, please let us know right away. Your feedback is key as we fine-tune the new platform. That’s all for now! Stay tuned for more updates, and don’t hesitate to reach out if you have any questions or thoughts. We’re excited about this new chapter and look forward to hearing what you think!
Tips on formatting bird sounds for social media with Dropbox?
Hello 👋 all, I'm excited to join this community. As I learn to utilise Dropbox, I'm seeking advice on formatting bird 🦜 sounds for Facebook and Instagram, drawing from my experience as a passionate Wildlife Photographer. Your guidance would be deeply appreciated.Introducing Dropbox Dash: The AI-powered universal search tool
Back in the early 2000’s when we still had computer classes and CD-ROMs, it was really easy to find your files, because you maybe had tens, or maybe even hundreds of files and they were pretty small (size wise, not in terms of impact). Now, however, it seems we can’t exist without creating hundreds of files a week, which is great for recording our most important creations, it does make navigating our files a bit of a nightmare, especially when it comes to work. Now we have windows upon windows, tabs upon tabs, saved files, untitled files. With scattered files and folders, search can be a scattered affair too. So, we set out to build a tool that can help you spend less time searching and organizing all your content, and more time efficiently doing your best work. And we think you’re going to like it, because we do. From folders to files, docs to decks, notes to names, Dash knows what you’re looking for better than you do. Because it’s not just AI-powered search, it’s a way to spend less time sorting through tasks and more time on what matters to you. You can keep reading for more details, some customer testimonials and more, but you can also check out this video with none other than our CEO, Drew. Introducing Dropbox Dash: The AI-powered universal search tool for work Dropbox Dash is AI-powered universal search that connects all of your tools, content, and apps in a single search bar. Working with the tools you actually already work with, like Google Workspace, Microsoft Outlook, Salesforce, and more, you can find everything in one place, fast. Overall, you can make search a one step process again. And if universal search isn’t enough, Dash can do more than that too. And it will continue to grow but for now you can look forward to: Start Page: A single dashboard that lets you access Dash universal search, view Stacks, get shortcuts to recent work, and start meetings, making it easier to navigate your day and get back to your most important work. Stacks: Smart collections for your links that offer a quick way to save, organize, and retrieve URLs. In the same way files have folders and songs have playlists, Stacks provide an easily shareable, organizational layer for your cloud content. You don’t have to take my word for it, Craig Smith from the University of New Hampshire put it well when he said: “I can see stacks being very useful especially if I don't have to curate stacks. I want something to just learn my flows and present ways of executing those flows faster.” - And of course, we want to make sure that these things actually work for you, the people who use Dropbox. Why not sign up for the Dropbox Dash beta and get stuck in and tell us all about what you think!How we use Dropbox: Project management
When we hear about how other people use Dropbox, I have to say we scan for tips and advice that we can carry through to our own workflows and projects, from planning a wedding to organizing family photos.With that in mind, we loved hearing about how Project Manager extraordinaire, Libby, uses Dropbox to keep her projects, and more importably, the team, on track. Check it out below and let us know if you will take some of these tips forward😁 The key to a successful project is good planning and organization. Duh, but here is what I do to start off on the right foot there. Step 1: Create a shell of folders to start a project I create all of the folders to help manage the different stages of a project, which include: Ideation Planning Execution and closure And to go even deeper, within these folders we can have sub folders for different levels of approval. At this stage, I add everyone involved in the projects - and I BEG them to create their documentation within these folders. There is nothing worse than people creating rogue docs and forgetting to link it back so starting off in the right place makes it easy to keep us all in contact. Step 2: Create a Project plan I then create a Project Plan Paper doc, and this outlines the goals of the project, and this outlines the goals of the project, milestones, results and more. Now, this can seem daunting to begin with but luckily, we have a template to get you started right here. Within this doc, I can also tag people, create and add to-dos, link to other docs and of course, adding tables and images seamlessly. The perfect one pager, if you ask me. Step 3: Track the progress In theory, now everyone can get to work on their own sections of the project, and I get to observe, check in and remove any blockers. So I get notified when changes are made, I get tagged, I receive Capture updates. Whatever works for the team works for me! Step 4: Reporting and sharing wider Once the project has finished, and undoubtedly been a resounding success, it’s time to report back. So the results folder can contain Exel sheets of data, screenshots, and docs summarising the impact of the project. It’s great because everyone can contribute to this section as the results often come from varying sources. Once docs are ready for sharing wider, there are executive one pagers that can get workshopped internally and then a shared folder is created for the wider team. I enjoy how logical this process is, and as someone who can feel daunted about documentation, this seems really achievable. I also asked Libby for her best project management tip and this was her sage advice: Be flexible and work how your project team works. What works for one team won’t work for another. How do you manage projects? Do you have a different process you want to share?What you need to know about storing and backing up your photos with Dropbox
We see a lot of questions about storing, sharing and backing up your photos on Dropbox so here are some tips to make that as easy as possible! Back up photos automatically to your Dropbox account You know we love an automatic process, so whether it’s your camera roll photos, your screenshots or your document scans, your cloud photos are some of the most important files you have. In fact our own Emmet told us about a time when he almost lost his photos due to a tech malfunction - “One of my old hard drives of photos got corrupted several years ago. This was almost a year of photos. Thankfully, lot of these had been saved to my Dropbox account automatically, and this was important as a couple who I was friends with wanted a high definition photo of them from the first night they went out together, and I was only able to share it on their wedding day because it was saved on Dropbox.“ Keeping full-resolution copies backed up with online photo storage means you can access them anytime, and you know there is a safe and secure copy in the cloud. Here are just a few ways Dropbox can keep your photos safe: Camera uploads: Once you turn this on, photos from your phone or tablet will be automatically backed up to Dropbox. Or in our desktop app, photos will be copied from cameras, memory cards, or mobile devices whenever you connect one to your computer. Screenshot backups: You can set up our desktop app to automatically move screenshot images to your Dropbox, or have mobile device screenshots backed up using camera uploads. Document scanning: The native/built-in scan functionality in the Dropbox mobile app lets you use your phone’s camera to scan and make digital backups of receipts, whiteboards, and paper documents. Share your photos with links, shared folders and control access Storing your photos is great, but chances are you will want to share some - whether it’s with family members, teammates or the expense team at work. There are a few ways you can do that, and you can manage the access with a few clicks as well. Shared links: You can easily create a link to share any file or folder in your Dropbox. Copy and paste your link into an email, text message, or chat, to share with anyone—even if they don’t have a Dropbox account. Access control: Keep your photos in the right hands by adding password protection, expiration dates, and sign-in requirements to your shared links. Shared folders: Want to collect your photos and someone else’s in the same place? Share files back and forth by inviting other people to sync a folder between your account and theirs. Organize your photos: Saving and sharing your photos can be great but it’s no use if you can’t find the one your looking for, so organizing and viewing your photos is essential too! Here are some tips on how to do that, and if that’s not enough you can see how our own Eliene organizes her photos. Photo browsing: View and browse all of your photos and videos from the Photos tab in our mobile app or on the web. Image previews: View over 35 image file types from dropbox.com or our mobile app. You can preview common files like JPEG, PNG, TIFF, and GIF; app-specific types like Photoshop and Illustrator; raw formats like CR2, DCR, and DNG; and even iOS HEIC photos. Best of all, there’s no need for special photo software. Image tagging: Find your photos fast by adding searchable hashtags to individual photos or an entire folder. How do you manage your photos with Dropbox? Share your tips in the comments below, or if you have any questions you, we can answer those too!Product updates: edit photos and PDFs
Want to hear about one of the handiest Dropbox features I use regularly? Check out howeasy it is to upload, edit, send, and sign PDFs in one place. No technical wizardry, no back-and-forth file conversions, and no additional software to install. New PDF editing features let you add text and more Not PDFs are ready to go, there's usually some info you need to add or edit, and now, editing them is as easy as click, click, click. We’ve added more tools to our new PDF editing feature so you can do more without changing programs. Now, within Dropbox, you can: Add text to documents: Insert descriptions, dates, notes etc., anywhere on a PDF and modify text font, color, size, and emphasis Page zoom: Adjust the page view for easier navigation These features are useful for managing work-related and personal documents. Our own team makes the most of editing PDFs to organize and consolidate receipts at home.Learn how to get started editing PDFs now. Edit PDFs on-the-go Need to make changes when you'er away from your desk? No worries,you can edit PDFs directly on your iPhone or Android device. Edit PDFs on iPhone:Add text or a signature to PDFs on your iPhone with the Dropbox mobile app. Edit PDFs on Android:The Dropbox smartphone app makes it easy to edit PDFs on your Samsung Galaxy, Google Pixel, or any other Android device. Work from wherever you are, without needing to switch between devices or apps to get things done. Automatically add watermarks to multiple files No one likes to have their work passed off as someone else’s - and now you can make sure it doesn’t happen to you with a few simple steps. Save time, ensure confidentiality, and protect your brand by applying a watermark automation to a new or existing folder. Then, every PDF and image added to the folder will be automatically watermarked. We’re big fans of automations that truly make life easier, and this one makes us very happy! To create an automation and learn more about watermarking, visit our automations page. I’m definitely excited about these updates, and will make serious use of the PDF editing tools on a regular basis! And you can check out how Lauren uses PDF editing to improve her workflow too! I’d love to know how you will make the most of these new features - tell us below!Introducing:: Dark mode for Paper
Overview Dark mode has been one of Paper’s most requested features from our users. We are now very happy to say that dark mode for Paper is now available! Audience This feature is available to all Dropbox Paper users, including our Basic, Pro and Plus subscriptions, not just those on a team subscription. How do I get it If you haven’t seen dark mode yet, you can flip it on from the “?” menu on the bottom-right of any Paper doc. You can also turn on dark mode from your computer’s system preferences.This isavailable on desktop, so get on there and start using it now! More ideas If you have more ideas on how we can improve our product then check out our Paper ideation board here, or our Dropbox Business ideation board here. Request improvements, suggest ideas, we’ll review them all! Thank you for helping to improve our product.How to import your passwords to Dropbox Passwords from other password managers
You might have heard about Dropbox Passwords, (and if you haven’t, you can learn all about it here) but what if you already use a password management tool? We have good news, it’s simple to import your passwords from another tool. Follow the steps below to import your already saved passwords from LastPass, Dashlane, 1Password and other password tools. Import from LastPass Sign into LastPass.com or LastPass browser extension Click Advanced Options on the sidebar Select Export under Manage Your Account Enter your LastPass master password If you’ve signed into LastPass.com on web, you will see your passwords data on a new Tab. Copy the content and save it to a file. You can name it <name>.csv If you’ve signed into the browser extension, you will see a lastpass_export.csv automatically downloaded From your Dropbox Passwords app, click Add button under your avatar, select Import from…, select Passwords Manager and select the csv file from step 4 Delete the file from step 4 for safety reasons Import from Dashlane Launch Dashlane and log in to your account Select File > Export > Unsecured archive (readable) in CSV format Enter your Master Password (if required) Save the file in a safe place From your Dropbox Passwords app, click Add button under your avatar, select Import from…, select Passwords Manager and select the csv file from step 4 Delete the file from step 4 for safety reasons Import from 1Password Open and unlock 1Password. Select the vault you want to export. It’s not possible to export from “All Vaults”, so you’ll need to switch to a specific vault. Choose File > Export > All Items. If you belong to a team account, there may be some vaults where you don’t have the “Export items” permission. Ask your team administrator. Enter your Master Password. Choose a location to save your export to (such as your desktop), choose File format: “Comma Delimited Text (.CSV)” , “All Fields” , “Include Column Labels”, Click “Save” From your Dropbox Passwords app, click Add button under your avatar, select Import from…, select Passwords Manager and select the csv file from step 5 Delete the file from step 5 for safety reasons Import from other Password Managers find the option from other Passwords managers to export items to a CSV From your Dropbox Passwords app, click Add button under your avatar, select Import from…, select Passwords Manager and select the csv file from step 1 Delete the file from step 1 for safety reasons Now that you can transfer your passwords over with just a few clicks, it’s the perfect time to get set up with Dropbox Passwords and leave the dreaded ‘forgot password?’ button in the past.Learn how to manage your research with Dropbox
We try to make sure that Dropbox works the way our customers want it to, and a big part of that is research! We are really lucky to have some champion researchers on our team, and I picked her brain about how she uses Dropbox to keep all her research and results in order. But, I want to point out that you guys are also the experts, so if you want to add to our research, let us know in the comments below. How to organize research with Dropbox folder management: Share folders with the right people early on so they all have access to the content Add relevant tags to folders Include a clear naming hierarchy so content is easy to find When it comes to research management, folder management has to be on point - it’s never just for me to view. The documentation has to make sense to anyone picking it up. That means it has to be findable, accessible and clear. That means from day one on a project, I have to ensure that I am sharing with the right people, I tag my folders, my naming hierarchy is clear. There is a user experience in even sharing the research. This also makes it easy to keep documentation - research plan, discussion guide, research report - is all organised and logically laid out. This ensures that I am never a roadblock - for a while I was just directing people to docs, as opposed to spending my time really getting into the research and interrogating the results and actions. When I joined, there was a big new project taking off and I could start the new folder hierarchy but I think we all know that people will still want to be spoon fed the results a little bit, so there are a few ways to make sure people get into the right docs and see those results. From sharing updates in emails, tagging relevant people into the right sections of the documents or even adding to-dos for people. Saving recordings from research is much easier on Dropbox, we use a research tool that saves the videos down, so being able to download these makes it possible for whole teams to access the files, not just those with accounts on that tool. Let’s do some research Let’s imagine that Kim was doing some research about the Dropbox Community. Now, step one would be to ask you lovely people to answer these questions in the comments below (which we would love for you to do!) but for the sake of the hypothetical, let’s imagine that Kim created a survey to find out: What industries Dropbox Community members work in? Which Dropbox features do you use the most often? Why are you active on the Dropbox Community right now? What other tools do you use alongside Dropbox? What kind of content would you like to see us share on the Community forums? In this scenario Kim gathers all of the info from the surveys, and then adds the results to a folder that is clearly labelled, working with a naming hierarchy that works with the Community team, so something like: Community research survey 2023. She tags the folder with Community, industry, features, and support. Then she sends an invite link to our team, and even goes one step further and tags each of us in the relevant sections to our projects. The team then comes back with notes, thoughts and comments, and this can totally open up new ideas and discussions and it means that the results are not just a static thing in a doc, we figure out how we can take that research and do something good with it. I might be a little bit of a data nerd but I love this. I have been surprised by research sometimes and had it change how we think about the Dropbox Community, and I love that we can make changes to reflect how you, our Community members, actually want to access the forums. And again, the easiest way of doing research is to ask a question and get an answer so you: is there anything you would like us to look into with some research eyes right now? Tell us below and we will keep Kim posted!
Save a chrome bookmarks directly into Dropbox folders from Chrome
Hello. I access content in two main ways: 1) I save googledoc documents in my chrome browser within bookmarked folders 2) I save files within dropbox within folders This gets problematic because there are two different locations for my content that relate to the same thing. As an example, I'll save a contract draft that I created as a gdoc in a bookmarked folder. When it is signed, I'll create a pdf and save it into Dropbox. But now two related files are in different locations. Is there a way to create a folder within the Chrome Bookmark bar that saves bookmarks directly into the dropbox folder? This way I can have all documents in the same place. Thank you.
