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SandraRios's avatar
SandraRios
New member | Level 2
6 years ago

Can I see who added a file to our shared folders?

Is there a way to get a list of added documents that were add from people outside of the team? Example - We have a team of 8, we share folders with clients. Is there a way to know when a client adds a document? The event pages works, but there is so many to go through. Is there a way to filter it for people outside the team?

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  • Jay's avatar
    Jay
    6 years ago
    Hi Sandra, aside from the events page, it isn’t possible to determine who created a folder or file on your account, at least from the general files page.
     
    The version history of a file does show who added or edited a file, but you need to access it manually to see this.
     
    If the Dropbox Business team is on the advanced subscription, the team admin can run an activity log of ‘Added a file to their Dropbox (non-team member)’, which can be accessed from here.
     
    Hopefully this should help clarify matters!
  • Jay's avatar
    Jay
    Icon for Dropbox Staff rankDropbox Staff
    6 years ago
    Hi Sandra, aside from the events page, it isn’t possible to determine who created a folder or file on your account, at least from the general files page.
     
    The version history of a file does show who added or edited a file, but you need to access it manually to see this.
     
    If the Dropbox Business team is on the advanced subscription, the team admin can run an activity log of ‘Added a file to their Dropbox (non-team member)’, which can be accessed from here.
     
    Hopefully this should help clarify matters!
  • ryanstud's avatar
    ryanstud
    New member | Level 2
    5 years ago

    A similar related question, is there a way to let unique people know when a new file is added to a shared folder with say a realtime notice or daily email of activity within the folder? I have shared a folder with a lot of folks some of which have edit access to add files. Other individuals would like to be notified when a file is added who are not the owner of the shared folder.

     

    Thanks,

    • Jay's avatar
      Jay
      Icon for Dropbox Staff rankDropbox Staff
      5 years ago

      Hi ryanstud, while there isn't a way to get a daily email, there is a weekly digest for shared folders. 

       

      Additionally, there are desktop notifications for new files when the app is online, and these can be adjusted using these steps.

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