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What’s included in my Dropbox plan? Plus edition
If you use Dropbox there are a ton of amazing features available to you, but different plans have different features so we want to make sure you know exactly what you have access to! This time, we’re going to focus on Dropbox Plus accounts - so listen up if you’re a Plus user. Here is a list of the features available to Plus users, that I’m sure most people are already aware of, or using regularly already, but it never hurts to be reminded! 2 TB (2,000 GB) of storage space. Shared folders and links - learn the ins and outs of links here. Dropbox Paper - this is a big one, so here’s a refresher on that. Anywhere access Integrated desktop experience Best-in-class sync technology Mobile offline folders Camera upload Send up to 2 GB per Transfer File requests Web previews and comments Viewer info Remote device wipe File recovery and version history - 30-day history Dropbox Rewind - 30-day history Full text search Plus button Web previews and comments Integrated cloud content 256-bit AES and SSL/TLS encryption So those are the ones you likely already know, but there are some new and exciting features for Dropbox Plus users this year as well, and now’s your chance to learn all about them. Dropbox Family The Dropbox Family plan has 2 TB of storage space that can be shared by up to 6 members, even grandparents or kids away at college. With Dropbox Family, you and your family can securely organize and share content, like photos, videos, and important documents. Dropbox Passwords: Dropbox Passwords lets you seamlessly sign in to websites and apps by storing your passwords. The Passwords app remembers your usernames and passwords on all your devices—so you don’t have to. Dropbox Vault: Dropbox Vault helps you secure and organize your most sensitive information in the cloud. Vault is a PIN-protected folder in your Dropbox account that you can access any time and on any device. There’s even more new features, including Computer Backup, Hellosign and the App Centre so you can get more details here. Support: If you need help with your Plus account, you have access to priority email support, the Help Centre, and of course the Dropbox Community is always here to help.Product updates: edit photos and PDFs
Want to hear about one of the handiest Dropbox features I use regularly? Check out howeasy it is to upload, edit, send, and sign PDFs in one place. No technical wizardry, no back-and-forth file conversions, and no additional software to install. New PDF editing features let you add text and more Not PDFs are ready to go, there's usually some info you need to add or edit, and now, editing them is as easy as click, click, click. We’ve added more tools to our new PDF editing feature so you can do more without changing programs. Now, within Dropbox, you can: Add text to documents: Insert descriptions, dates, notes etc., anywhere on a PDF and modify text font, color, size, and emphasis Page zoom: Adjust the page view for easier navigation These features are useful for managing work-related and personal documents. Our own team makes the most of editing PDFs to organize and consolidate receipts at home.Learn how to get started editing PDFs now. Edit PDFs on-the-go Need to make changes when you'er away from your desk? No worries,you can edit PDFs directly on your iPhone or Android device. Edit PDFs on iPhone:Add text or a signature to PDFs on your iPhone with the Dropbox mobile app. Edit PDFs on Android:The Dropbox smartphone app makes it easy to edit PDFs on your Samsung Galaxy, Google Pixel, or any other Android device. Work from wherever you are, without needing to switch between devices or apps to get things done. Automatically add watermarks to multiple files No one likes to have their work passed off as someone else’s - and now you can make sure it doesn’t happen to you with a few simple steps. Save time, ensure confidentiality, and protect your brand by applying a watermark automation to a new or existing folder. Then, every PDF and image added to the folder will be automatically watermarked. We’re big fans of automations that truly make life easier, and this one makes us very happy! To create an automation and learn more about watermarking, visit our automations page. I’m definitely excited about these updates, and will make serious use of the PDF editing tools on a regular basis! And you can check out how Lauren uses PDF editing to improve her workflow too! I’d love to know how you will make the most of these new features - tell us below!Get to know Dropbox Replay
Update: We have some exciting new updates about Dropbox Replay, but rather than telling you all about it here, you can check out a new post here. You might have seen us mention Dropbox Replay before, but I don’t think we made it clear just how useful this new video editing tool is. So, here are some updates, some tried and true, some examples and some images to whet your whistle. Dropbox Replay makes it easy to consolidate comments, take action on feedback, and finalize your video and audio projects in one place. Here are some new updates to get you thinking about your own projects: Ability to set password protection on Replay files Right now, both view only, and view and comment shared links can be viewed by anyone with the shared link. Now you will be able to also have the option of adding password protection to your shared links. This means you can upgrade your security for certain files but ensures you can still share with the right people easily. Why not refresh on how to share links? Image and Audio feedback on Replay If you are a video editor, you might prefer to share images or audio for feedback from your clients as pasrt of your creative process. Upload Subtitles/Captions: Replay is launching the ability to support adding subtitles to videos. This will help you to ensure your videos are accessible and inclusive upon delivery. We’ll update you on the details of that soon so keep your eyes peeled! Those are the new features but of course, don’t forget you can already use Replay to: Create a virtual viewing room: Let everyone watch and mark up the same video at the same time—with smooth, high definition video playback that stays in sync for all viewers. Simplify video sharing: Send video and audio out for review with just a link—no more exporting compressed versions and cluttering your hard drive. Get feedback from anyone: Browser-based reviews let anyone provide frame-accurate feedback and on-screen markups—no special software or Dropbox account needed. Take action on feedback: Send revised versions out for review and respond to comments directly from editors including Adobe Premiere Pro, Blackmagic Design DaVinci Resolve, LumaFusion, and WeVideo. Keep versions under control: Track every version of your video project—including comments and markups for each—in one place. So, let’s imagine you are working on a promo video, no matter what you’re into, gaming, your small business, a recipe - anything at all. Chances are, you will want some feedback before you push it live, so you upload your video and send a link to your friends, family or colleagues. They can come back in their own time with specific feedback, and see each other’s comments (or audio and image feedback now as well) too so it’s a collaborative effort. All of your feedback and updated versions can live in one place, and ensure you push the correct version live when you’re ready. You can even password protect this file to ensure no one sends on the wrong version, and add captions to your files too. Sounds like a good process to me - and trust me, I have definitely clicked send on the wrong file more than once! But you don’t just have to take my word for it, here is a quote from Rachel Jedwood, the Production Officer of the National Rugby League: “We use Replay for our content that requires lots of feedback and iterations, like campaigns with our players and commercial marketing materials. With Replay, we can share our feedback in one place, keep all the conversations documented in the comment threads, and have everything we need for edits and final delivery.” Still need some more convincing? Our own Super User, Lukeyo uses Replay to keep his documentary edits in line too. "Getting towards the end of a recent project, I needed some really specific feedback on very specific sections of the film, and Replay kept that all in one place. I really like ti when something works that simply. When you tick off the feedback in Replay, it‘s ’like ticking off a real life to-do list - when I go shopping and I’ve bought the milk and I never need to think about that again, so it’s finished.” I have to admit, I love the simplicity of that lukeyo! Are you using Dropbox Replay yet? We want to know about it! Tell us in the comments below
Want to share your feedback?
Welcome to the Microsoft co-authoring beta for Dropbox space. If you’re here, you might already know that we are looking for feedback on our new desktop co-authoring tool. Any feedback you can share with us will be invaluable as we continue to work on this experience, so you can have your say now. If that sounds interesting to you, below are some of the guidelines for how to enable co-authoring and how to report your findings. How to Enable To get started, add Dropbox as a Place (Windows) or Storage account (Mac). To do so: Open Microsoft Word, PowerPoint, or Excel on your desktop. Click File. Click Open. Click Add a Place (Windows) or Manage Storage Accounts (Mac). Click Dropbox (Beta). Log in with your Dropbox credentials. Click Log in. This will now add Dropbox as a location to open and save files. Co-Authoring Requirements You will need the following in order to use the co-authoring function: Office 365 Business license is required Perpetual licenses (e.g., Office 2016, 2019 etc.) are not supported. Customers must be on a Dropbox Standard, Advanced, Business, Business Plus, or Enterprise plan. How to Submit Bugs? If you notice any bugs while testing, please submit them to this address: https://www.dropbox.com/support/email. Known Issues We’re aware of some issues already, listed below, so no need to share these ones, but if you see anything additional or have feedback on these, please report that: Files larger than 100 MB will be slow – especially if you have many other programs open at once. You cannot open files larger than 250 MB. If you’re collaborating with external partners (or anyone without co-authoring), they need to have co-authoring enabled to edit on web. If not, they’ll be able to open a “view-only” copy. If there are issues opening files directly from File Explorer or Finder, please try opening files inside Office 365 apps to start co-authoring. After adding Dropbox (Beta) - all other open Office applications should be restarted (to avoid necessity of signing-in multiple times) OAuth flow on mobile is a bit tricky. It will try to open the Dropbox app after you enter your email. You need to hit cancel in the top left and continue the OAuth flow inside the office app If Dropbox (Beta) is not present on mobile devices (iOS, Android) after successful sign in to Microsoft account - please restart application. For co-authoring Word Doc on MacOS - there is some lag for live edits (by other authors) to be shown regardless of the file size. This is especially true when just starting a session. Once users connect Dropbox storage inside Office 365 apps to enable co-authoring, Dropbox Badge will no longer be supported Joining Beta Waitlist If you and your team are interested in the Microsoft Co-Authoring beta, please submit this form to be added to the waiting list. We truly appreciate you testing this beta, and please share any and all feedback with us so that we can make desktop co-authoring experience the best it can be. Thank you for sharing your experience with us.
Updates Coming to the Folder Link Sharing Experience
Dropbox is moving to an updated shared link architecture where links are based on the content being shared rather than on the user doing the sharing. This new content-based link architecture is already in place for edit access links to folders and newly created links to files, and can be identified by the presence of an ‘rlkey’ parameter in the URL. Over the next few months, we’ll round out the shared link portfolio by bringing this new architecture to newly created view-only access folder links, or view folder links for short. With this transition we’re maintaining all the core functionality our users love about sharing with links, while making it even easier for content owners, collaborators, and team admins to manage their shared content easily and with confidence. Updates to Link Sharing Only Two Centralized Links per Item Securing your content and managing your shared links is now easier and simpler than ever. Basing links on the content being shared means there will never be more than one single edit and one single view link for each file or folder. Changing the settings on these links will universally apply to everyone with link access to that content. Because all collaborators on a piece of content share the same link, a change is that only content members with edit access are able to modify shared link settings or delete a shared link. URL Format Change Part of the new link architecture is the addition of an rlkey parameter. Query parameters are anything following “?” in a URL. It is this rlkey parameter which grants access to the content, and removing it will require visitors to sign in and request access. Visit this forum to read more about the new format, or this Help Center Article for details on forced downloads. Third Party Application Dependencies Due to the change in URL format you may notice some third party applications, websites, and custom programs that rely on pasting in a Dropbox link no longer function as expected. We have limited insight or influence on these third party use cases, but if you do experience issues, please contact Dropbox support or visit this community forum thread on this subject. Enhancing the Link Sharing Experience Quick, simple, stress-free file sharing is core to the Dropbox experience. Content-based links makes it even easier to share files securely and effortlessly in real-time, and we are excited to bring these benefits to all users across our full portfolio of shared links. If you have more questions, or find yourself needing support during this transition, please visit our Community Forums, reference our Help Center, or contact Dropbox Support.Dropbox Basic: Let's Maximize Space
Try to think of your Dropbox cloud storage as a well organized bedroom. In order to maximize space, you want to be thoughtful about how you use each closet and section of the room. With your Dropbox Basic account you have 2 GB of storage. With this amount of storage its imperative that you are thoughtful about the files you save to your Dropbox account. If you know more about files sizes, you can make more informed decisions about which files you upload. In this article you will get a better understanding of how to maximize space with your Basic Dropbox account. What are the average file sizes of media we use daily? Images Many of use Dropbox to upload images, which come in several formats and sizes. These formats affect the amount of space the image may take up. Photos from our computers are usually in formats such as JPEG and PNG. This is great because these images often don’t take up as much space as larger format files. Image formatting (as in the space it takes up, not the dimensions of the photo itself) is based on resolution and quality of the pictures. I know this because I uploaded each type of image to my Dropbox Account and saw that the quality and difference in resolution affected the overall size. Larger pictures, such as raw camera footage (TIFF and BMP), should be converted to JPEG before uploading to your dropbox account. The rationale here is so that you save about 1000kB of space. Documents Documents overall take up the least amount of space. With your Basic account, you can save about 25,000 pages of word documents,depending on file size. If you use documents for planning and collaboration, I suggest you try using Dropbox Paper. Paper documents take up very little space on Dropbox. I would suggest placing homework assignments and projects that you may always need access to on your Dropbox account. I am currently working on creating my dissertation and have it saved on Dropbox - this document is super important to me and I need to ensure that I can access it from all of my devices. Media Files Video is the largest file format but that doesn’t mean you can’t store video files in your Dropbox Basic account. To make the video more compact you can use an online compressor, or, like I’ve done in the past, edit the videos to make them shorter. I have also experimented with changing the format of the video to reduce file size. Remember to treat your Dropbox like your well organized bedroom. You want to shrink larger items if you can and want to organize items that you know do not take up much space. I use my Dropbox account to hold my important documents, vacation photos and files from Dropbox Paper. Now that I know how much space each file takes up, I do my best to maximize my space. Let’s maximize our space by using the tips and tricks above - and if you have any other space saving tips, share them in the comments below!It’s time for real time editing, with Dropbox Paper
If you are collaborating with someone, whether it’s for work, school or a home project, teamwork is essential! Part of great teamwork is working efficiently and real time editing is key. Keep reading to learn how to make the most of real time editing! What is real time editing? The name is pretty self explanatory, but real time editing means that multiple team members can work on a single file simultaneously, and that any changes to that file update for every user, almost instantaneously. To make sure you and your team are on the same page, real time collaboration only works with online, cloud-based applications that allow any number of users to access and edit files synchronously from computers, tablets, or mobile devices. Our favorite has to be Dropbox Paper, so keep reading to learn how to edit in real time. Using Dropbox Paper for real time editing Not to repeat myself but I love Dropbox Paper. No, really, I LOVE Dropbox Paper, I have written about using Paper for personal uses and keeping yourself on track, but now we are looking at using Paper with other folks to make the most of your collaboration. First off, you can edit the text within your Paper doc at the same time as others, so if you’re working in a project for school or work, or just planning something together, you can work together in real time. That means you can ‘chat’ in the document without having to hop on a call. Or, you can work separately, at a time that suits you without having to email an updated version back and forth. Beyond simple text, you of course have the check lists and to-do lists that make Paper so useful! When working with others, it always helps to be clear on who’s in charge of what, and a check box and tagging feature makes that easy. As well as text and to-do lists, you can add so many different types of content to a document, so you can have all of your project materials in one place. Text files, to links, to checklists, even SoundCloud clips and YouTube videos. That means that you can see an entire project from start to finish in one place. Using real time editing with Dropbox Paper at a meeting When you do meet up in person, real time editing can be used to really make the most of your time together. Dropbox Paper has customizable agenda and meeting minutes templates. So, everyone starts on the same page and everyone can take notes in real time in the same place. No one gets stuck as the note taker - which means you can all pay attention and join in. You can also use Dropbox Paper to share the output of your meeting with a wider team - just share the doc with them, or tag then in it and they can join in. Real time editing with Microsoft Office and Google Docs files in Dropbox It’s not just Paper files that you can edit in real time with Dropbox. When you integrate your Dropbox account with Microsoft Office, you’ll also be able to edit Word, Excel, and PowerPoint files online, collaboratively. You can also collaborate on Google Docs, Sheets, and Slides directly from Dropbox.com. So, even if you’re not as hardcore a Paper fan as me, (or you are but your team works on something else), you can make the most of real time edits too. Do you use collaborative documents? Share your favorite ways of working below, and we can share any extra tips we might have up our sleeves too!
Office Downloading Files Even Though Locally Synced through MacOS App
One thing our users have noticed is that in order to take advantage of the Co-Authoring ability, Word or Excel files need to be opened through File ➜ Open ➜ Dropbox (Beta) and navigating to the file. This causes Office to then display a "downloading" window and download the file even when it is already locally synced on the computer via the Desktop app. When users open up a document from the Finder, Co-Authoring is not available. Are there any plans to add the ability in the office plugin to detect when a file is already local and just open the file? Or to be able to add Co-Authoring from locally open documents? Most users have "muscle" memory to navigate to the file on their desktop/Finder and open from there vs the File➜Open menus in Office.How to leave a Dropbox shared folder
You might have seen us talk a lot about sharing files and working together, but every now and then there comes a time when you need to leave a shared folder. It doesn’t have to be awkward, this isn’t a breakup. It’s probably just the end of a project, so here’s how to gracefully exit from a shared folder. (And don’t worry, much like a breakup, you can have some time to think about it too). How do I leave a Dropbox shared folder? To leave a Dropbox folder, you first need to make a choice, do you want to leave the folder forever? Want to temporarily remove a folder (with the option to add it back later) from your Dropbox account? Follow the steps below. When you sign in to dropbox.com, find the folder you want to leave and hover over the name and click "..." (ellipsis). Click Delete. But if you’re sure you’re sure, you can permanently remove the folder from your Dropbox account, by following these steps. Sign in to dropbox.com. Hover over the name of the folder you'd like to permanently remove and click the share icon (rectangle with an up arrow). Click [x] people have access. Click the dropdown next to your name. Click Remove my access. How can I get access to a deleted folder? If you mis-clicked or removed a folder accidentally, you will need to ask the owner of the shared folder to invite you again. If you’re doing a little off season spring cleaning, share your tips below!How Abdelhamid uses a transparent structure to organize valuable design files
Meet Abdelhamid, a Graphic Designer who uses a transparent structure to organize design files with his team. This is Abdelhamid’s story. What brought me to Dropbox We had two major problems, the first of course was sharing big files among the team. The other, which compelled us to use Dropbox, was the fear of losing valuable files. While there were other options to send large files, keeping them organized and dated was not easy, especially for the not so organized people on the team. Also, the possibility of losing the design files due to a hard drive failure or something else could mean a complete shutdown of the business. How I use Dropbox With Dropbox things are way easier. We simply save a file and the team can access it safely. Also, the possibility to restore deleted files and old file versions brings invaluable peace of mind. The process we apply using Dropbox is completely transparent. We simply link our folders to the Dropbox folder and that's it! Everything is in Dropbox, from backing up important files to sharing the latest iteration of the design. We used to fear the loss of essential design files that we used to print artwork. Before using Dropbox, losing a hard drive meant losing years of work and could mean a catastrophe. We simply sleep better with our files in Dropbox! Tips for the community Your life will become easier if you organize your folders and save locations properly when you first setup Dropbox and related programs. Do you use Dropbox in a similar way? Have questions forAbdelhamid about their workflow? Reply below with your thoughts!
