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Forum Discussion

eapen's avatar
eapen
Explorer | Level 3
2 years ago

Invite user to team and add them to another group

Hi,   With a dropbox business account, how can I add/invite a member to join the team and then assign the member toa different dropbox group and not the default one.   Thanks, Thomas
dropbox business
Onboarding
Team admin
Team member
  • Jay's avatar
    Jay
    2 years ago

    Currently, it wouldn't be possible to prevent the email notifications being sent out when they are added to a shared folder.

eapen's avatar
eapen
Explorer | Level 3

Hi Nancy,

Thank you for your reply.

 

When a user is invited to join the our Business team, and when the user accepts the requests he/she gets added to the group that was created automatically . I am not able to remove a from this group other than removing him from the team membership which does not make sense.

How do i overcome this situation?

 

Thanks and Regards,

Eapen Thomas

 

 

 

Jay's avatar
Jay
Icon for Dropbox Staff rankDropbox Staff
2 years ago

Hi eapen, by default, there is always a group with all members of the Dropbox Business team, and it cannot be modified. This is to make it easy to add all members of the team to specific folders. 

 

If you want the user to just be a member of a new group, you'll need to invite them to a new group. To restrict access to folders, you can create a group with the other members only, and then add that group to those folders, and remove the 'Everyone in' group. This will remove the new member's access to those folders. 

 

You can also use the restrict access feature if you wish.

  • eapen's avatar
    eapen
    Explorer | Level 3
    2 years ago

    Thanks Jay for the reply.

     

    You had written in your reply

    "If you want the user to just be a member of a new group, you'll need to invite them to a new group."

    Can you please advise on how to invite a user to a new group.

     

    Thanks,

    Eapen Thomas

    • Walter's avatar
      Walter
      Icon for Dropbox Staff rankDropbox Staff
      2 years ago

      Hey eapen, sorry to jump in, but I just wanted to mention that you can add this user - once they're on-boarded to the team - to a new group as outlined here like Nancy mentioned.

       

      Let us know if you have any other questions, Thomas. 

      • eapen's avatar
        eapen
        Explorer | Level 3
        2 years ago

        Hello Walter , thank you for your response.

         

        To clarify, I won't have the initial ability to directly invite or add a user to a new group right away. However, once the user has joined the platform, I'll be able to include them in both a new group and the default group they initially joined.

        Here's the plan I'll follow in that case

        1. Establish distinct groups with limited membership privileges.

        2. Exclude the default group from the primary folder.

        3. Grant the necessary folder access to the respective groups.

        Thanks,
        Eapen Thomas

         

         

         

         

         

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